How to use the waiting list under calendar partition rules.
If you request time off on a day with brownout rules, and there are already requests for the maximum amount of time for that day, you have the option of adding yourself to a waitlist. If the time becomes available, you have the option to accept the time off and if necessary, forfeit existing time off requests.
Notes
- Waitlist is not available during bid rounds.
- Waitlist is not available for all types of requests.
- There is no ranking in the waitlist – it’s first requested > first granted.
- When selecting to join a waitlist, you will see how many others are in line in front of you.
- If there is one day in a multi-day request that is not available for the waitlist (e.g., a blackout day), the waitlist option is not available.
- To trigger the waitlist option you must select Yes, all the dates in the range must be approved together, even for a single day request.
- When waitlist hours become available, you will receive a memo that waitlist hours are available and will need to go to your Time off worksheet to accept or decline the hours.
- You need to have available accrued hours or be willing to give up future requests to accept the waitlist offer.
Adding a request to the waitlist
When the request fails the validation rules, eligible requests will have an option to Continue to waitlist.
Review the rule type and your request. You can see here if others are ahead of you in the waitlist queue. To proceed click Setup waitlist item.
Select whether you wish to go ahead and designate time to forfeit should the waitlist time become available (and can automatically accept the time), or you can defer and make the decision when the time becomes available.
If you choose to wait, you can proceed to Save to queue.
If you decide to preselect hours, the list shows available hours and you can make your selection by checking one or more boxes. Doing this will allow you to automatically accept the waitlist time if it becomes available.
After saving to the queue, review the list and click Finish.
On the Pending and Upcoming requested time off module the waitlist request will have a Review status of Denied and a Waitlist status of Waitlisted.
Clicking the waitlist icon will launch the details of the request, allowing you to remove it from the waitlist queue or change the selected hours you wish to forfeit (if selected).